KUSU Vehicle Hire
KUSU has three minibuses, a van and box trailer available for hire to student groups, societies, University departments, schools and AU Clubs etc.
One minibus is 16 seats (1 driver and 15 passengers) and the others are 9 seats (1 driver and 8 passengers).
KUSU also has a small 3 seat van and box trailer available for hire. KUSU offers the minibuses and van at a set hire fee (excluding diesel and driver) but we can offer hire of a driver as well.
For more details on hire please contact KUSU Security.
For more information about KUSU Safety Buses, please click here.
Standard Hire Costs
KUSU has set hire costs to hire only a vehicle. These costs do not include driver or diesel for which the user must return the minibus with the same amount as when it was collected. VAT will be added to prices for external customers as indicated at the current VAT rate. Please note that KUSU reserves the right to add additional charges for late returns, returning with less fuel, damaged and not returned in a clean state etc.
Please click here to see our conditions of hire (PDF)
Our minibuses also operate under a section 19 permit so KUSU can offer an all-inclusive package; hire of drivers etc which we quote on an individual basis. All hire costs only cover the cost of running the vehicle and all money goes into KUSU as a registered charity.
For our latest prices or a quote please contact us.
Booking Procedure
Make an enquiry to KUSU Security
↓
Booking form, driver declaration form and hire info sheet issued.
(Quote issued for an all inclusive package)
↓
Hirer returns booking form and driver declaration form completed (minimum of 2 weeks in advance). They also produce their full driving license (both parts) for inspection where a copy will be taken. Payment for hire is made or payment via invoice/transfer agreed
↓
The booking will be made into the diary and the booking confirmed
↓
Day of hire – Collect and return the keys from KUSU Security
Booking Conditions and Details
All bookings must be made minimum of two weeks in advance. All bookings must be made on an official KUSU vehicle booking form via KUSU Security to be valid.
KUSU reserves the right to refuse any booking.
All bookings will be securitised before the booking is confirmed. Booking maybe refused dependant of “the reason for hire” of the vehicle.
Payment can be made by cash at the time of the booking or for University departments or the AU payment via invoice can be agreed at the time of booking.
For society bookings a check will be made at time of booking with VP Finance and Activities and KUSU Finance to ensure:
A) The society is still active.
B) There are sufficient funds in the societies account to pay for the hire.
Payment by societies can be made at the time of booking in cash or transferred out of society fund.
When booking the driver must produce their full driving license (Photo-card and paper or just paper for older licenses) for inspection. A copy will be taken. Also they must complete a declaration form. The driver must meet the legal conditions as well as restrictions imposed by our insurance to be able to drive.
During term time hire periods are restricted to the following:
9 seater: All Days from 8am until 8pm
(1x 9 seat is available any times on Mon, Tues, Thurs, Sat and Sundays)
16 seater: Mon, Wed and Fri from 8am until 8pm
Tues, Thurs, Sat and Sun any times.
Van and Trailer All Days any times.
KUSU reserves the right to alter these times without notice.
All bookings are taken on a first come first served basis.
Block bookings can only be made in advance for 1 month ahead.
All bookings maybe cancelled by the hirer or KUSU with a minimum of 1 weeks’ notice (excluding physical issues/safety with the vehicles where no notice maybe given by KUSU). Cancellation by the hirer with less than 1 weeks’ notice will still require full payment to be made.